Travel Support
Visa Invitation Request
Guidance for participants who require an invitation letter for visa application or institutional travel approval.
How to Request a Visa Invitation
The official visa invitation request process and required supporting materials are provided below.
- Send your request by email to support@ibcibs.org.
- Include your full name as shown in passport, nationality, institution, and passport number if required by your process.
- Provide your symposium role, such as speaker, poster presenter, participant, or invited guest.
- Attach registration confirmation or abstract acceptance if needed.
Suggested Information Checklist
This section helps applicants know what should be prepared before submitting a request.
Personal Details
Full name, date of birth, nationality, passport number, and passport validity date.
Academic Details
Institution, position, department, and presentation type if applicable.
Travel Plan
Participants are responsible for arranging their own accommodation, travel insurance, and transportation related to the symposium.
Important Notes
The following notes apply to current visa invitation support for symposium participants.
- Invitation letters are generally issued only to registered participants or confirmed presenters.
- Please allow sufficient processing time before your embassy or consulate appointment.
- The symposium organizers can provide invitation support documents but cannot guarantee visa approval.